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Ensemble Services, LLC

Transaction Coordinator

Internal Operations – Phoenix, Arizona
Department Internal Operations
Employment Type Full-Time
Minimum Experience Experienced

 

Ensemble Real Estate Solutions, a commercial real estate company, is a market leader in real estate that specializes in both on-campus and off-campus facilities, including hospital-sponsored facilities, investor-owned healthcare facilities, and physician-owned medical office buildings. We have an immediate need for a Transaction Coordinator in our corporate office in central Phoenix and are looking for a motivated and responsible individual to support our brokerage team. Responsible for multiple, deadline-oriented tasks in fast-paced environment. This position will maintain a pro-active role in maintaining company standards for lease documentation quality, accuracy, security and efficacy and will require the ability to work both independently and with others in a professional, productive and cooperative manner. Superb attention to detail, critical thinking skills and ability to learn quickly will be key for success.

Duties

  • Assist with drafting of lease documents including new leases, amendments, etc.
  • Perform or assist with any projects or duties (administrative or otherwise) as assigned to maintain workflow and to meet schedules and quality requirements
  • Draft transaction documents including new transactions, amendments, termination agreements, assignments, ad case agreements, storage agreements and letters of intent
  • Create, update and maintain transaction abstracts
  • Generate commission invoices
  • Manage transaction document workflow process from inception to finalization
  • Input of transaction documents/maintenance in various software programs
  • Coordinate production of new transaction packages and return of transaction documents to tenants, lenders, asset managers, etc.
  • Maintain Transaction Log – all brokered transactions and sales agreements
  • Misc. duties required to maintain workflow and to meet schedules and quality requirements
  • Maintain physical files
  • Monthly reporting
  • Schedule and prepare agendas, meeting minutes, transaction reports for department and client meetings

Qualifications

  • Demonstrated ability to compose, proofread and edit legal documents and any associated professional correspondence.  Adhere to high quality standards in all written and oral communications.
  • Demonstrated ability to read and interpret complex transaction language.
  • Demonstrated organizational and clerical skills including basic math calculations and records maintenance.
  • Demonstrated communication skills (written, oral, telephone).
  • Demonstrated ability to listen to and accurately interpret instructions.
  • Self-discipline, critical thinking skills and the ability to self-direct.
  • Superb attention to detail.

Salary dependent upon experience, plus a good benefits package which includes 100% paid medical, Long Term Disability, life insurance, and 401K, as well as an award-winning wellness program.

 

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  • Location
    Phoenix, Arizona
  • Department
    Internal Operations
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced
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