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Ensemble Services, LLC

Assistant Lease Administrator

Brokerage – Phoenix, Arizona
Department Brokerage
Employment Type Full-Time
Minimum Experience Experienced

Ensemble Real Estate Solutions, a commercial real estate company, is a market leader in real estate that specializes in both on-campus and off-campus facilities, including hospital-sponsored facilities, investor-owned healthcare facilities, and physician-owned medical office buildings. We have an immediate need for an Assistant Lease Administrator in our corporate office in central Phoenix and are looking for a motivated and responsible individual to support our brokerage team. Responsible for multiple, deadline-oriented tasks in fast-paced environment. This position will maintain a pro-active role in maintaining company standards for lease documentation quality, accuracy, security and efficacy and will require the ability to work both independently and with others in a professional, productive and cooperative manner. Superb attention to detail, critical thinking skills and ability to learn quickly will be key for success.

Duties

  • Assist with drafting of lease documents including new leases, amendments, etc.
  • Assist with creating, updating and maintaining lease abstracts
  • Assist with generating commission invoices
  • Manage lease document workflow process from inception to finalization
  • Coordinate approvals for document execution
  • Draft cover letters and prepare documents
  • Distribute abstracts to internal departments
  • Serve as point of contact for internal team to verify information
  • Coordinate production of new lease packages and return of lease documents to all parties.
  • Save & scan documents of all types in company repository – understand and utilize all filing protocol and procedures
  • Input of lease documents/maintenance in various software programs – VTS, Yardi, ProLease, etc.
  • Schedule and prepare agendas and meeting minutes
  • Backup for Brokerage Administrative Assistant

Qualifications

  • Experience as a Lease Administrator, a commercial real estate Executive Assistant or multiple years of relevant commercial real estate experience.
  • Demonstrated ability to read and interpret complex lease language.
  • Intermediate to advanced working knowledge of Microsoft Word, Excel and Outlook.
  • Ability to compose, proofread and edit legal documents and any associated professional correspondence. Adhere to high quality standards in all written and oral communications.
  • Demonstrated organizational and clerical skills including basic math calculations and records maintenance.
  • Demonstrated advanced grammar and communication skills (written, oral, telephone).
  • Demonstrated ability to listen to and accurately interpret instructions.
  • Self-discipline, critical thinking skills and the ability to self-direct.
  • Superb attention to detail.
  • Valid state real estate license required within 90 days of hire.

Salary dependent upon experience, plus a good benefits package which includes 100% paid medical, Long Term Disability, life insurance, and 401K, as well as an award-winning wellness program.

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  • Location
    Phoenix, Arizona
  • Department
    Brokerage
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced
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