Ensemble Real Estate Solutions, a commercial real estate company, is a market leader in real estate that specializes in both on-campus and off-campus facilities, including hospital-sponsored facilities, investor-owned healthcare facilities, and physician-owned medical office buildings. We have an immediate need for a Transaction Coordinator in our corporate office in central Phoenix and are looking for a motivated and responsible individual to support our brokerage team. Responsible for multiple, deadline-oriented tasks in fast-paced environment. This position will maintain a pro-active role in maintaining company standards for lease documentation quality, accuracy, security and efficacy and will require the ability to work both independently and with others in a professional, productive and cooperative manner. Superb attention to detail, critical thinking skills and ability to learn quickly will be key for success.

Duties

Assist with drafting of lease documents including new leases, amendments, etc.

Perform or assist with any projects or duties (administrative or otherwise) as assigned to maintain workflow and to meet schedules and quality requirements

Draft transaction documents including new transactions, amendments, termination agreements, assignments, ad case agreements, storage agreements and letters of intent

Create, update and maintain transaction abstracts

Generate commission invoices

Manage transaction document workflow process from inception to finalization

Input of transaction documents/maintenance in various software programs

Coordinate production of new transaction packages and return of transaction documents to tenants, lenders, asset managers, etc.

Maintain Transaction Log – all brokered transactions and sales agreements

Misc. duties required to maintain workflow and to meet schedules and quality requirements

Maintain physical files

Monthly reporting

Schedule and prepare agendas, meeting minutes, transaction reports for department and client meetings

Qualifications

Demonstrated ability to compose, proofread and edit legal documents and any associated professional correspondence. Adhere to high quality standards in all written and oral communications.

Demonstrated ability to read and interpret complex transaction language.

Demonstrated organizational and clerical skills including basic math calculations and records maintenance.

Demonstrated communication skills (written, oral, telephone).

Demonstrated ability to listen to and accurately interpret instructions.

Self-discipline, critical thinking skills and the ability to self-direct.

Superb attention to detail.

Salary dependent upon experience, plus a good benefits package which includes 100% paid medical, Long Term Disability, life insurance, and 401K, as well as an award-winning wellness program.

Ensemble Services, LLC